Friday, October 26, 2012

Guest Post: Event Planning!

Hello Everyone! I've got Yelle from Yelle Events today! I love having get togethers and planning things so I was so happy when she agreed to do a post on event planning which is her specialty!
First and foremost, thanks to Jacqueline for having me as a guest poster! If you don’t know me, my name is Yelle and I am an event coordinator for a museum. I am currently finishing my bachelors degree in Event Management, and I love to post about events, entertaining, and over all merrymaking! My passions include event design, entertaining friends and family, and home decor. I love everything about events, from the organization to the problem solving to the celebrating! However, very few people go to college specifically for events, thus there are so many things that are often over looked! 
Event Management can be a bit of a mysterious area of expertise. There is so many different components that go into event operations. From my experience, whether you're planning a wedding or special event, there are some things you need to keep in mind that most people over look. 
Tips for planning an event:
  • Invest in a day-of-coordinator, or at the very least, delegate someone to know all the details of the day and to be the "go-to" person for the night. They will be in charge of all of the components such as letting the DJ know where he is supposed to set up and letting the caterer know that it is time to cut the cake. Often times, events are celebrating someone or some people who are tied up with guests all night, having a third person to be the know-all is beneficial to the hosts, the attendees, and the vendors.
  • If the event is having more than 100 guests, do not do open seating. People will get confused and often it will create more chaos than necessary. At the very least, assign tables if assigning seats is too controlling. If you are having less than 100 people and are doing open seating, be prepared to bring in at least 1 or 2 additional tables (and chairs and linens to go with the table) because attendees will often not fill tables completely. A few overflow tables will catch all of the groups that have pre-determined that they will sit with each other.
  • Lastly, vendor meals. This is something that is often overlooked and I understand. But the way that I put it into perspective is that all of the vendors will be working between 6 to 8 hour days and they have to each. Would you rather have your photographer leave to grab a sandwich? Or would you rather have them there the entire time, and take a few minutes to themselves to eat on-site? 
There you have it! I hope that you learned a little bit about the back of house production of events! There are so many elements to an event, a complete list would be endless!
Salut, Yelle @ Yelle Events


  1. I like the way you start and then conclude your thoughts. Thanks for this nice information. I really appreciate your work, keep it up.

    event planning

  2. hello, saw ur button in one of the blogs I'm following...if i grab ur button, does it mean u are my sponsor? sorry, im new in blogging and still learning...thanks.

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  3. I agree. Agencies are starting to switch to a more client-centric approach to project management these days. This is mainly due to advancement in project management software that let clients and vendors collaborate more with project handlers through centralized databases and file storage systems. Also, these tools lay everything in one dashboard where clients can see in a glance how each part of the project is progressing.

    Valencia Paz